Besides being an eligible neighborhood / organization and having an eligible project, applicants must have the support of their general membership. For formal associations or organizations, this means a vote to approve the grant application before submitting it. Minutes reflecting the vote must accompany the application as well as incorporation papers. For groups who are not formally organized, a petition is required with two-thirds of the homeowners/organization members signing in approval of the project.
The applicant must create a Project Team consisting of at least 4 members. The purpose of this team is to plan, manage, and ensure the project's completion if awarded a grant. The team must have a Project Leader and should have a Historian, a Report Coordinator, and a Partner / Volunteer Coordinator.
Team Member Duties
The Project Leader serves as chairman of the team.
The Historian is responsible for ensuring that photographs are taken to describe the project from beginning to end.
The Report Coordinator completes reports under the direction and assistance of the Project Team.
The Partner / Volunteer Coordinator makes sure that the partners are invited to project activities and kept informed of progress, and keeps track of partner in-kind services and project volunteer hours.
Other team members may include "work day" managers or research people.